Elections of the NZISA Executive Committee
Nominations for the 2018 AGM are now closed
All nomination forms and required documents are to be emailed the NZ ISA Secretary*.
*NZISA Secretary is Phuong Anh Nguyen Email: firstname.lastname@example.org
The New Zealand International Students Association will be holding its Annual General Meeting at the NZISA Mental Health and Wellbeing conference. The AGM will present a report from the Executive on all activities and transactions of the Association for the past year and elect a new Executive for the following calendar year.
A returning officer will be announced prior to the election. Nominations for election All nominations for President/Executive candidates must be sent to the Returning Officer within seven (7) days following the announcement of elections. An Executive member candidate must win a simple majority vote against a ‘vote of no confidence’ to be declared an Executive-Elect.
A Presidential candidate must win a supermajority vote to be declared the President-Elect. The Presidential election shall be conducted using the ‘Alternative Vote’ system, in accordance with the rules listed in Appendix II of the NZISA Constitution.
Process for Election
Nominees for the positions of National President and Vice President will each be given 5 minutes and all other nominees, regardless of how many nominations are received for a position, will be granted 2 minutes during the AGM to speak to their nomination. Voting will be conducted on Saturday the 8th of September 2018 during the continuance of the AGM at the NZISA Conference.
National President – NOMINATIONS CLOSED
- The President shall be primarily responsible for the day-to-day administration of NZISA, but may delegate some or all of his/her duties to the relevant staff members or members of the Executive, subject to the Executive approval; and
- The duties of the President shall include, but are not limited to:
- initiating and maintaining liaisons with other national organisations, peak bodies, community leaders and the relevant government ministers; and
- initiating and maintaining contact with Member Organisations on a regular basis; and
- the overall direction of the NZISA office and the work of all NZISA staff; and
- attending appropriate conferences, forums, workshops, roundtable discussions, meetings, as an advocate of the interests of international students, and preparing speeches, reports and papers as required; and
- acting as the chief spokesperson for NZISA and an advocate of the interests of international students in the media, electronic media, press, and the like; and
- such duties and functions as may be directed by the Executive from time to time.
Vice President – NOMINATIONS CLOSED
The duties of the Vice President shall include, but are not limited to:
- Acting in lieu of the President when necessary by: delegation from the President; decision of the Executive; or when the President is unavailable; and
- Working closely with the President, Treasurer and to support the association; and
- Providing leadership to and working closely with other office bearers; and
- Communicating with the Representative Council Members and with educational providers, international student departments or organisations as directed by the Executive; and
- Assisting other office bearers when requested; and
- Providing secretarial support during executive meetings.
Secretary – NOMINATIONS CLOSED
The duties of the Secretary shall include, but are not limited to:
- Maintaining incoming and outgoing correspondence with respect to the governance of NZISA; and
- Minute-taking during Executive Meetings; and
- Informing Executive members of all Executive Meetings; and
- Informing the Representative Council of all Represetantive Council Meetings; and
- Ensuring NZISA’s email lists and email administrator are managed and maintained; and
- Being responsible for the administration of all general meetings of NZISA; and
- Managing the information database of NZISA; and
- Updating the NZISA Constitution by incorporating the changes approved by the Representative Council at the Annual General Meeting; and
- Attending NZISA meetings and providing feedback about concerns raised through the executive and members mailing lists.
Treasurer – NOMINATIONS CLOSED
The duties of the Treasurer shall include, but are not limited to:
- In conjunction with other executive members, ensuring that the budget is responsibly spent to fund activities of the organisation for the entire financial year; and
- Actively participating in the business of NZISA; and
- Supporting the President and other Executive members in the fulfilment of their respective individual roles; and
- Attending NZISA meetings as scheduled (this includes Representative Council meetings); and
- Preparing budgets for submission to the NZISA executive; and
- Preparing financial reports and statements for submission to the NZISA executive members and stakeholders; and
- Maintaining financial records including invoices, receipts and budgets for the submission to the executive members and the stakeholders; and
- Liaising with external auditors when preparing financial reports at the end of the financial year.
Public Relation Officer – NOMINATIONS OPEN
The duties of the Public Relations Officer shall include, but are not limited to:
- Internal Relations:
- To liaise with the different representative council members; and
- To improve and facilitate communication within NZISA; and
- To work with the spokesperson on all events they attends on behalf of NZISA.
- External Relations:
- To create, manage and update a media list; and
- To create, manage and update a contact list with all key stakeholders.
- To assist in the preparation of all documents including submissions and annual reports; and
- To manage all communication leaving NZISA; and
- To manage a potential crisis situation; and
- To maintain and update NZISA website; and
- To assist the Campaigns Officer in promotion of the inaugral NZISA Conference.
Education Officer – NOMINATIONS CLOSED
The duties of the Education Officer shall include, but are not limited to:
- Researching and reviewing the International Student Wellbeing Strategy; and
- Liaise with the New Zealand National Qualification Authority (NZQA) on application of the International Student Pastoral Care Code; and
- Assisting student who may need support due to their institution failing to meet NZQA standards.
- Exchanging perspectives about the industry with colleagues across the country. Conference attendance to establish links with industry partners; and
- Conducting educational research to identify and evaluate developments in education; and
- Ensuring that educational policies proposed by the Ministry of Education align with the International Student Education Strategy and the International Student Wellbeing Strategy.
- Serving on committees to identify present and future needs within the education industry, and the preparation of reports and information papers.
Campaign Officer – NOMINATIONS OPEN
The duties of the Campaigns Officer shall include, but are not limited to:
- Identify, research, and develop a national strategy based on feedback from the Representative Council; and
- In conjunction with the National President and Education Officer, develop expressions of interest and proposals for the International Student Wellbeing Strategy Fund; and
- Liaise with Member Associations on the execution of NZISA’s national campaign at the regional level; and
- Delivering the outcomes of NZISA’s national campaign at the inaugural NZISA Conference.
- Events management; and
- To plan and develop the inaugural NZISA Conference; and
- To manage the promotion of events in conjunction with the Public Relations Officer.